About SmartDocumentor

What is SmartDocumentor?

SmartDocumentor is an all-in-one intelligent data processing platform that automates the processing of paper and digital documents, images, and audio and video files. The platform uses Microsoft Azure AI services to extract and pre-validate information from documents or images, such as invoices, receipts, forms, and other types of paperwork, transcribe text from audio and video files, and anonymize images and text, integrating the output of each into a company’s system. SmartDocumentor is highly accurate and can recognize various types of data, such as text, numbers, and barcodes, and can export the extracted data into various formats, including Excel, CSV, and XML, as well as .docx files in the case of transcriptions.

SmartDocumentor is a cloud-based solution, which means it can be accessed from any device connected to the internet. Thanks to its API and webhooks, SmartDocumentor integrates with other business applications, such as ERP (Enterprise Resource Planning) systems, accounting software, and document management systems, enabling businesses to automate their document processing workflows, reduce manual data entry, improve accuracy, and reduce overall costs associated with data processing.

What are the benefits of using SmartDocumentor?

Thanks to its AI-powered technology, SmartDocumentor can capture and extract large volumes of data more efficiently and at a much lower cost than manual data extraction or traditional OCR software, both of which are tedious, time-consuming, and highly prone to errors.

AI OCR, as opposed to traditional OCR software, does not rely on predefined rules or templates to extract data; it can quickly and easily extract data from a wide range of document layouts, without the need for manual intervention, making it ideal for automating document workflows and improving efficiency.

With SmartDocumentor, a few minutes is all it takes to process large numbers of documents, and thanks to its intuitive user interface, human operators can quickly verify the extracted data, which in turn improves the accuracy of the AI system and enables it to adapt to new document layouts more effectively.

The extracted data can be automatically exported into your business systems, providing a complete solution for processing documents. By adopting SmartDocumentor, you can save valuable resources and streamline your document workflows, increase productivity, and free employees to perform more meaningful tasks.

All things considered, SmartDocumentor:

• Saves you time and money – it can quickly process large amounts of documents with minimal human input during validation.

• Improves efficiency – it’s faster than any human performing an audio transcription or manually validating each field, and more accurate than a traditional OCR system.

• Automates your document workflows – it’s an end-to-end centralized integrated system, from data upload to data integration.

• Frees human resources – it greatly reduces time spent on data processing, validation, and integration.

Who is SmartDocumentor for?

SmartDocumentor automates the document processing workflow of any business and can be used by a wide range of industries, including:

• Accounting and finance: SmartDocumentor can help to automate invoice processing, expense reports, and other financial documents.

• Healthcare: Healthcare organizations can use SmartDocumentor to process and anonymize medical records, insurance claims, and other patient-related documents.

• Human resources: SmartDocumentor can help HR departments to automate the processing of employee documents, such as resumes, job applications, and performance evaluations. It can also anonymize any personal information so that the recruitment process is as unbiased as possible.

• Legal: Law firms and legal departments can use SmartDocumentor to automate the processing of legal documents, such as contracts, agreements, and court filings, as well as transcribe courtroom hearings and other legal hearings.

• Logistics and transportation: SmartDocumentor can help to automate the processing of shipping documents, bills of lading, and other logistics-related paperwork.

• Retail and e-commerce: Retailers and e-commerce companies can use SmartDocumentor to process invoices, receipts, and other sales-related documents.

The more documents a company regularly processes, the more useful SmartDocumentor becomes. Its business model is also adjusted to these needs: the more data your company needs to process, the lower the price you pay.

SmartDocumentor centralizes the data extraction process and information in a single place and accepts multiple types of input. Documents can be uploaded locally, but also sent via email by any worker or automatically absorbed via API, which eliminates the need to have a worker locally scanning them. Information is quickly validated manually, and automatic validation can be turned on for document templates with a high enough trust rate where the margin for error is null. All in all, SmartDocumentor greatly reduces the time companies spend processing documents and optimizes the human resources allocated to it.